Invoicing means administrative work – and this costs time and money. So that some of these resources can be redirected to our customers and ourselves – a global translation company – for other tasks, EVS Translations introduced electronic invoicing in PDF format across its German offices on July 1, 2017.
Before launching the project, we had to find out whether electronic invoicing was a viable option for EVS Translations and its customers. The answer? Yes – and here’s why:
Tedious scanning and copying has become a thing of the past: Now, invoices can simply be forwarded to the responsible department or cost center for processing.
Space-saving archiving: Electronic archiving requires considerably less storage space, allowing us to free up extra office space and use the space we have more efficiently.
Data security: The electronic invoices comply with EU Directive 2010/45/EU, dated July 1, 2011, with the amendment to Section 14 of the Sales Tax Act. This ensures the authenticity of origin, the integrity of the content and the legibility of the invoices. EVS Translations guarantees these requirements by means of a “qualified electronic signature” with GlobalSign PDF signing certificates. These can be found on the Adobe Approved Trust List (AATL).
No more sales tax disadvantages: According to the Tax Simplification Act of 2011, paper and electronic invoices are treated equally, which means that electronic invoices are now also eligible for tax deduction.
Ecofriendly: Whether made of conventional or recycled paper, paper invoices waste valuable resources and produce unnecessary paper waste. Electronic invoices save both paper as well as the CO2 emissions associated with transportation and logistics.
To send electronic invoices, the consent of the invoice recipients is required. You too can become part of the change. Find out more about “electronic invoicing” from your suppliers and customers. Electronic invoicing will help you to save time and money as well as to reduce your ecological footprint. Calculate your own CO2 footprint quickly and easily here: http://footprint-deutschland.de/
If you have any questions about electronic invoicing, please contact +49/ 698297990. If you have any questions about your individual translation requirements, call our team of advisors on +49/ 06982979999 or e-mail us at anfrage(at)evs-translations.com.
We look forward to hearing from you!