Privacy policy

In the following, we provide information about which data EVS Translations (UK) Ltd. (hereinafter referred to as: EVS Translations) processes during your visit to this website and how this is used and protected.
EVS Translations places a strong emphasis on safeguarding your privacy. Where we ask you for the details of certain information, we will process these exclusively in accordance with the regulations of the European General Data Protection Regulation (GDPR) and the applicable national and country-specific provisions.

I. Name and address of the controller responsible for the processing:

The controller with regards to the GDPR is:

EVS Translations (UK) Ltd.

represented by Managing Director:

Ana Vinagre Becker-Weinberg

James Harding Palmer

19 Regent Street

Nottingham NG1 5BS

Tel: +44-115 96 44 288

E-Mail: uk(at)evs-translations.com

Website: www.evs-translations.com/gb

II. General information on data processing

1. Collection and processing of personal data

“Personal data” is any information relating to an identified or identifiable natural person; a natural person is considered identifiable if he or she can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
“Processing” means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.

2. Legal basis for processing personal data

Insofar as we obtain consent for the processing operations of personal data from the data subject, Article 6 (1) letter a of the GDPR shall serve as the legal basis. When processing personal data is necessary to fulfil a contract to which the data subject is party, Article 6 (1) letter b of the GDPR is the legal basis. This also applies to processing operations that are required to carry out preliminary contract measures.
Insofar as processing of personal data is necessary to meet a legal obligation to which our company is subject, Article 6 (1) letter c of the GDPR shall serve as the legal basis. In the event that the vital interests of the data subject or another natural person makes processing personal data necessary, Article 6 (1) letter d of the GDPR shall serve as the legal basis.
If processing is necessary for the purpose of safeguarding the legitimate interests of our company or a third party and does not override the interests, fundamental rights and fundamental freedoms of the data subject as the first-mentioned interest, Article 6 (1) letter f of the GDPR shall serve as the legal basis for processing.

3. Deleting and storing personal data

We shall process and store your personal data for only the period that is necessary to achieve the storage purpose or for only the period that is legally required. If the storage purpose does not apply or a legally required storage period expires, the personal data shall be blocked or deleted routinely and in accordance with the legal provisions, unless further storage of the data is necessary to enter into or fulfil a contract or you have provided consent in writing to the storage for the specified purpose.

III. Providing the website

1. Scope of data processing

Each time you view the website, a range of general data and information shall be recorded automatically. This information shall be stored in the server log files. Recorded information includes the types and versions of browser used, the operating system used, the website from which there is an accessing system to our website (referrer), the time and date of access, search engines used, name of the downloaded files, Internet Protocol address (IP address).

The anonymous data of the server log files shall be stored separately from all personal data specified by a person.

2. Legal basis for data processing

The legal basis for temporary storage of data is Article 6 (1) letter f of the GDPR.

3. Purpose of data processing

EVS Translations shall use the collected data to better understand your needs and optimize our service offer. Furthermore, we shall use the data for the following purposes in particular, if applicable:

• Internal statistics and evaluation to increase data protection and data security in our company
• Improving our products and services
• Long-lasting functioning of our IT systems to guarantee the technology of our websites
• Providing the necessary information to prosecuting authorities in the event of a cyber attack

4. Duration of storage

The data shall be deleted as soon as it is no longer required to achieve the purpose. In the event of recording data for providing the website, this is the case when the respective session is ended. As recording the data in log files is necessary to operate the website, there is no option to object.

IV. Contact via the website

1. Scope of data processing

There is a contact form available on our website, which can be used to contact us electronically.

The following data shall be gathered here:

• Name:
• Company:
• E-mail:
• Phone:
• Industry:
• Message:
• Attachments

Insofar as you contact EVS Translations by e-mail or using a contact form, the personal data submitted by you and transferred to us shall be automatically stored.

2. Legal basis for data processing

If the contact aims to enter into a contract, the legal basis for processing is Article 6 (1) letter b of the GDPR.

3. Purpose of data processing

Only data that we require to perform the desired service and to safeguard our own business interests shall be collected. Unless we ask you for further data, this is a matter of voluntary information.

We shall collect and process the personal data made available by you online only for the purposes communicated by you. Your personal data shall not be passed on to third parties.

4. Duration of storage

The data shall be deleted as soon as it is no longer required to achieve the purpose of its collection. For personal data from the input screen of the contact form and sent by e-mail, this is then the case when the respective conversation with the customer ends. This is the case when the matter is finally clarified and there is no longer any legal obligation of safekeeping.

5. Objection and removal option

You have the option to withdraw at any time your consent to your data being processed.

You also have the right to object at any time to the storage of your personal data. In this case, the conversation cannot be continued.

V. Newsletter distribution and direct marketing via Sendinblue

We use the newsletter software Sendinblue to send newsletters to prospective customers and stay in touch with existing customers. Sendinblue is a certified provider in Germany that we have carefully selected based on the requirements of the GDPR and the German Federal Data Protection Act. Every communications e-mail sent via Sendinblue contains a link that you can click on at any time to object to information being sent to you.

More detailed information is also available in the documents Sendinblue data protection guidelines and Information for newsletter recipients.

Legal basis for data processing:

Newsletter distribution: Article 6 (1) a) GDPR

Direct marketing: Article 6 (1) f) GDPR

Purpose of data processing:

We use the Sendinblue service to send newsletters to prospective customers and to send information to existing customers for direct marketing purposes. The German provider is Sendinblue GmbH, Köpenicker Strasse 126, 10179 Berlin, Germany, a subsidiary of the French parent company Sendinblue SAS, 55 Rue d’Amsterdam, 75008 Paris, France. Sendinblue is a service that facilitates the organisation and analysis of newsletter distribution. The data you enter to (1) subscribe to the newsletter and (2) confirm your order (e.g. e-mail address) is stored on the Sendinblue servers.

The newsletters sent via Sendinblue allow us, for example, to analyse how many recipients have opened the information and how often they have clicked on the links in the newsletter. All the links in the e-mail are tracking links that enable your clicks to be counted. If you do not wish Sendinblue to perform any such analysis, you will need to unsubscribe from the newsletter or object to the direct marketing.

Right to object and withdraw consent:

Direct marketing for existing customers: You have the right to object at any time to your personal data being processed for the purposes of direct marketing (Article 21 (2) GDPR).

Newsletter: You can exercise your right to object under Article 7 (3) GDPR at any time to unsubscribe from the newsletter.

At the end of every e-mail sent via Sendinblue, you will find a button that you can use to deregister in a quick and straightforward manner.

Furthermore, you can also withdraw your consent at any time with future effect by sending an e-mail to the address in this declaration (see below).

Duration of storage:

For the processing of personal data based on explicit consent in accordance with Article 6 (1) a) GDPR (e.g. newsletter distribution after double opt-in), this data will be stored until the data subject withdraws their consent.

Concerning the processing of personal data for the purposes of direct marketing on the basis of Article 6 (1) f) GDPR, this data will be stored until the data subject exercises their right to object in accordance with Article 21 (2) GDPR.

Data processing agreement:

A data processing agreement has been entered into with Sendinblue, which obliges Sendinblue to protect the data of our customers and newsletter readers and orders the company not to forward this information to third parties.

VI. Use of cookies

1. Scope of data processing

Our website uses cookies. Cookies do not do any harm to your computer and do not contain any viruses. Cookies are small files that are stored on your computer’s hard drive, provided that you allow it. With the help of cookies, the use of websites can be analysed and the browser is able to recognise when a user visits a certain page. Through cookies, web applications can respond individually to a user: by collecting information about the respective user’s preferences, the applications can coordinate their functions with the user’s requirements, preferences and dislikes.

EVS Translations uses cookies to detect which pages are called up. Using this information, we analyse visits to our website in order to adapt its design to the requirements of our customers. We use this data for statistical purposes only.

Cookies help us to follow which pages are useful to you and which are not, making it possible for us to further improve our website for you. In no way do we use cookies to gain access to your computer or obtain information about you, with the exception of data that you voluntarily provided. 
In this manner, the following data can be transferred:

1. Frequency of page views

2. Log-in information

You are free to accept or reject cookies. Most browsers accept cookies automatically but you can set up your browser so that you are informed about the placement of cookies. You can then allow cookies in individual cases, forbid the acceptance of cookies for certain cases and activate automatic deletion of cookies when closing the browser. Deactivating cookies can restrict the functionality of the website.

2. Legal basis for data processing

The legal basis for processing personal data using cookies is Article 6 (1) letter f of the GDPR.

3. Purpose of data processing

EVS Translations uses cookies to improve our website and its content. Using cookies, we learn how the website is used and can therefore steadily step up the offer. Some functions on our website cannot be offered without using cookies.

4. Duration of storage, objection and removal option

Cookies are stored on the user’s computer and transferred from there to our pages. Therefore, you as the user have complete control over the use of cookies. By changing the settings in your internet browser, you can deactivate or restrict the transmission of cookies. Already stored cookies can be deleted at any time. This can also occur automatically.

VII. Data protection applications and in the application process

EVS Translations gathers and processes the personal data of applicants for the purpose of handling an application process. Processing may also occur by electronic means. This is particularly the case if an applicant sends relevant application documents to EVS Translations using electronic means, e.g. by e-mail or via a web form found on the website. If EVS Translations concludes an employment contract with the applicant, the sent data shall be stored for the purpose of settling the employment relationship in line with legal specifications. If no employment contract is concluded between EVS Translations and the applicant, the application documents shall be deleted automatically six months after the rejection, provided that erasure does not oppose any other legitimate interests of EVS Translations. Other legitimate interest in this sense is a burden of proof in a process as per the German General Equal Treatment Act (AGG). Storing application documents may take place after written consent from the applicant for a period of six months, provided that the purpose of the storage has been expressly established between EVS Translations and the applicant.

VIII. Data protection provisions for the use and application of Google Analytics

This website uses Google Analytics, a web analytics service from Google Inc.(“Google”). Google Analytics uses “cookies”, which are text files that are stored on your computer and enable analysis of your website use. The information on your use of this website provided by the cookie is generally transferred to a Google server in the USA and stored there. However, due to the activation of IP anonymisation on this website, your IP address shall be transferred from Google within the member states of the European Union or in another signatory to the Agreement on the European Economic Area and abbreviated there before being transferred to the USA. Google uses this information on behalf of EVS Translations to evaluate your use of the website, to compile reports on website activities and to perform more services connected with the use of the website and internet access for the website operator. The IP address transferred from your browser by Google Analytics shall not be combined with other data by Google. You can prevent the storage of cookies through a corresponding consent on your browser software; however, we would like to point out that in this case, you will not be able to use all of the functions of the website fully. Furthermore, you can prevent Google from collecting the data produced by the cookies and relating to your use of the website (including your IP address) and the processing of this information by Google by downloading and installing the browser plug-in available via the following link (http://tools.google.com/dlpage/gaoptout?hl=de) . Google shall view the installation as an objection.

You can prevent Google Analytics from collecting data by clicking the following link. It places an opt-out cookie that prevents future collection of your data when visiting this website: <a herf=“javascript:gaOptout()“>Google Analytics deaktivieren</a>. The opt-out cookie applies only in this browser and for our website and will be stored on your device. If you delete the cookies in this browser, you will need to store the opt-out cookie again. You can find information on integrating the opt-out cookie at tools.google.com/dlpage/gaoptout

More information on terms of service and data protection can be found at www.google.com/analytics/terms/us.html or at policies.google.com. 

We would like to point out that on this website, Google Analytics has been expanded by the code “anonymizeIP” in order to ensure anonymised collection of IP addresses (IP masking). 

IX. Data protection provisions for the use and application of Google Tag Manager

Google Tag Manager is a solution that allows us to manage website tags through a single interface (including integrating Google Analytics and Google AdWords into our online service). Tag Manager itself (which implements the tags) does not process users’ personal data. With regard to the processing of users' personal data, refer to the following information about Google's services. Use policy: www.google.com/analytics/tag-manager/use-policy/.

X. Data protection provisions for the use and application of Google AdWords

On this basis, we use the services of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA ('Google') in pursuit of our legitimate interests. Using this technology, Google and we as a customer receive information that a user has clicked an advertisement and has been redirected to our web pages. The information obtained here is generally used for a statistical evaluation for ad optimisation. We do not receive any information that personally identifies visitors to our sites. The statistics provided to us by Google include the total number of users who have clicked on one of our advertisements and, if applicable, whether they have been redirected to a conversion-tagged page of our website. Based on these statistics, we can trace which search terms have been used most often on our advertisement and which advertisements have led to contact via the contact form by the user.

We do not receive information from Google that could identify visitors to our website. No personal information will be transmitted to Google. The IP addresses we collect will be forwarded to Google only after anonymisation.
You may opt out of Google’s interest-based advertising. To do this, visit support.google.com/ads/answer/2662922 and select the settings you would like.

For more information about data usage by Google, settings and opt-out options, please read Google’s Privacy Policy (policies.google.com/technologies/ads) and Google Ad Settings (adssettings.google.com/authenticated).

XI. Data protection provisions for the use and application of Bing Ads

Our website uses Bing Ads technologies provided and operated by Microsoft Corporation, One Microsoft Way, Redmond, WA 98052-6399, USA, hereinafter referred to as “Microsoft”.

Microsoft will place a cookie on your device if you visit our site through a Microsoft Bing Ad. This allows both us and Microsoft to detect that someone has clicked on an ad, been redirected to our site, and reached a specific destination page (“conversion page”). We only learn the total number of users who have clicked on a Bing Ad and are then redirected to the conversion page.

No personal data or information about the identity of the user is transmitted.

If you do not want Microsoft to use information about your behaviour as described above, you can refuse the placement of cookies. You can do this, for example, by changing your browser settings to disable the automatic placement of cookies. You can also prevent the collection of data generated by the cookie and related to your use of the site, as well as the processing of such data by Microsoft, by clicking the following link to indicate your objection: https://choice.microsoft.com/opt-out. For more information about privacy and cookies used by Microsoft and Bing Ads, you can visit the Microsoft Web site at https://privacy.microsoft.com/privacystatement.

XII. Data protection provisions for the use and application of Facebook, Instagram, Twitter, LinkedIn and Xing

Our website contains links to social networks Facebook, Instagram, Twitter and Xing. You can recognise these by the corresponding company logos.

To protect your data, we rely on implementing the “Shariff” solution. This extension ensures that when calling up a page of our online presence that contains such a plug-in, no connection to Facebook servers is made. The button on the website is simply incorporated as a graphic that contains a link to the corresponding Facebook page. Click on one of the buttons to open a new window of your browser and call up the Facebook page, on which (after entering your log-in details, if necessary), you can click the like or share buttons.

The operating company of Facebook is Facebook, Inc., 1 Hacker Way, Menlo Park, CA 94025, USA. If a data subject is resident outside the USA or Canada, the controller for processing personal data is Facebook Ireland Ltd. 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.

For the purpose and scope of the data collection and further processing and use of data by Facebook, as well as your rights and settings options to protect your privacy concerning these matters, please see Facebook’s data policy:
www.facebook.com/policy.php

The Instagram service is operated by Facebook Ireland Limited, 4 Grand Canal Square, Dublin 2, Ireland. Facebook keeps a privacy policy for the Instagram project available at help.instagram.com/581066165581870/.

The messaging service Twitter is operated by Twitter, Inc., 1355 Market Street, Suite 900, San Francisco, CA 94107, USA. The company’s privacy policy can be accessed at twitter.com/privacy.

The operating company of LinkedIn is the LinkedIn Corporation, 2029 Stierlin Court Mountain View, CA 94043, USA. LinkedIn Ireland, Privacy, Policy Issues, Wilton Plaza, Wilton Place, Dublin 2, Ireland is responsible for privacy matters outside the USA. The applicable data protection conditions for LinkedIn are accessible at: www.linkedin.com/legal/privacy-policy

The Xing network is operated by XING AG, Dammtorstrasse 30, 20354 Hamburg. The privacy policy can be accessed at www.xing.com/privacy.

You can find more information about the Shariff solution here (german):  www.heise.de/ct/artikel/Shariff-Social-Media-Buttons-mit-Datenschutz-2467514.html

We use conversion tracking from LinkedIn Ireland, Wilton Plaza, Dublin 2, Ireland. Our site has incorporated the Insight Tag for this purpose. The LinkedIn Insight Tag enables the collection of data regarding visits to our website, including the URL, referrer URL, IP address, device and browser properties, timestamp and site views. This data is encrypted and anonymized, and the anonymized data is deleted within 90 days. LinkedIn does not share any personal data with us, but rather provides us with summarized reports regarding the website target group and advertising performance. We use the LinkedIn Insight Tag to track conversions in order to generate relevant aggregate statistics for market research purposes.
For details on data collection (purpose, scope, further processing, use) as well as your rights and setting options, please see LinkedIn’s data policy. LinkedIn makes this information available at www.linkedin.com/legal/privacy-policy.

The legal basis for the processing of personal data is Article 6 (1) f) of the GDPR, therefore a legitimate interest for us. Our legitimate interest here lies in the above purposes, particularly the generation of anonymous reports for us regarding advertising activities and how you interact with our website.

If you are a member of LinkedIn and do not wish LinkedIn to collect your data using our website or to link to your member data that is saved on LinkedIn, you will need to log out of LinkedIn before visiting our website. 

We also use lead gen forms on LinkedIn, which help to generate leads and thereby to acquire new customers and increase sales. By inputting your data on LinkedIn ads, for example when downloading information material such as whitepapers or similar, you consent to this data being forwarded via LinkedIn to EVS Translations (UK) Ltd. so that we can contact you. We may use your name to address you personally and your e-mail address to contact you electronically. We may also ask for your company name as a reference for our company. You have the right to withdraw your consent at any time at data(at)evs-translations.com. You can find more information on data privacy and LinkedIn lead gen forms at www.linkedin.com/legal/privacy-policy and https://business.linkedin.com/de-de/marketing-solutions/native-advertising/lead-gen-ads.

The legal basis for the processing of personal data is provided both by your consent pursuant to Article 6 (1) a) and by Article 6 (1) f) GDPR; in other words, a legitimate interest on our part. Our legitimate interest here lies in the above purposes, particularly marketing purposes such as the acquisition of new customers. The data you enter will be stored until a) you withdraw your consent to the data being stored or b) the purpose for storing the data ceases to apply. Statutory retention periods remain unaffected by this.

XIII. Data protection provisions for the use and application of YouTube

EVS Translations has integrated YouTube components on this website. YouTube is an internet video portal that enables video-makers to edit videos for free and other users to also watch, rate and comment on these for free. YouTube allows the publication of all types of videos, which is why both complete films and television shows and also music videos, trailers or videos create by the users are accessible via the online portal.

The operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Inc, 1600 Amphitheatre, PKWy, Mountain View, CA 94043-1351, USA.

If you visit a page with the YouTube plug-in, this creates a connection to YouTube servers. This tells YouTube which pages you visit. If you are logged into your YouTube account, YouTube can allocate your personal surfing behaviour. You can prevent this by logging out of your YouTube account beforehand.

If a YouTube video is clicked on and started, this places cookies that collect information about the user behaviour.

Further information on data protection at “YouTube” can be found in YouTube’s privacy policy at: policies.google.com/privacy.

XIV. Your rights

If personal data of yours is processed, you are the data subject with regard to the GDPR and you have the following rights when dealing with the controller: 

1. Right to confirmation

You shall have the right to request a confirmation from EVS Translations of whether your personal data is being processed. This right also includes information about the following information:

• Purpose of processing
• Categories of personal data being processed
• The recipients or categories of recipient to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organisations and suitable safeguards in connection with the transfer.
• The envisaged period for which the personal data will be stored, or, if not possible, the criteria used to determine that period.
• The existence of the right to request rectification or erasure of personal data or restriction of processing of personal data concerning the data subject or to object to such processing
• The right to lodge a complaint with a supervisory authority
• Where the personal data was not collected from you, any available information as to their source

2. Right to rectification

You have the right to request the immediate rectification of incorrect personal data concerning you or the completion of incomplete personal data.

3. Right to object, Article 21 of the GDPR

You shall have the right to object, on grounds relating to your particular situation, at any time to processing of personal data concerning you.

4. Right to erasure

You shall have the right to request from EVS Translations the immediate erasure of personal data concerning you, provided that one of the following reasons applies and where processing is not required:

• The personal data are no longer necessary for the purposes for which they were collected or otherwise processed.
• You withdraw your consent, on which the processing is based according to Article 6 (1) letter a or Article 9 (2) letter a of the GDPR, and there is no other legal ground for the processing
• You object to the processing and there are no overriding legitimate grounds for the processing in accordance with Article 21 (1) of the GDPR or you object to the processing pursuant to Article 21 (2) of the GDPR.
• The personal data have to be erased to comply with a legal obligation in Union or Member State law to which EVS Translations is subject.

The right to erasure shall not apply to the extent that processing is necessary

• For compliance with a legal obligation,
• For the establishment, exercise or defence of legal claims. 

5. Right to restriction of processing

You have the right to expect processing restrictions from EVS Translations.

6. Right to data portability

You have the right to receive personal data concerning you in a structured, commonly used and machine-readable format. You also have the right to transmit those data to another controller without hindrance from EVS Translations, 

Furthermore, in exercising your right to data portability pursuant to Article 20 (1) of the GDPR, you shall have the right to have the personal data transmitted directly from EVS Translations to another controller, where this is technically feasible and insofar as it does not interfere with the rights and freedoms of other persons. 

7. Right to withdraw consent relating to data protection regulations 

You have the right to withdraw at any time your given consent to your data being processed for the specified purpose.

8. Right to lodge a complaint with a supervisory authority

Irrespective of any other administrative or judicial remedy, you shall have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you are of the opinion that the processing of personal data relating to you infringes the GDPR.

XV. Data security

We maintain up-to-date technical measures to safeguard your data security, particularly to protect your personal data. These are adjusted to meet the latest technology.

XVI. Changing our data protection provisions

We reserve the right to make adjustments to this privacy policy so that it always meets current requirements or to implement changes to our service in the privacy policy, e.g. in introducing new services. The new privacy policy then applies to your next visit.

If you have questions about the collection, processing and use of your personal data, then please contact us:

Email: data(at)evs-translations.com